Planning Packages
Explore our curated collections designed to meet you wherever you are in your planning journey. We also offer à la carte extras for added support.
🌿 The Meadow Collection — Full-Service Planning
Starting at $3,500
Designed for couples wanting a partner by their side from the very first spark of inspiration to the long-awaited celebration. Ivory & Meadow Weddings guides you through every logistics step, vendor selection, and creative detail, ensuring your day is warm, personal, and flows without a hitch.
Includes:
• Friendly sessions to define your style & wedding vision
• Custom planning timeline & easy-to-use checklist
• Budget guidance to help keep your plans on track
• Trusted vendor referrals tailored to your needs
• Point-of-contact support for all your hired professionals
• Careful review of your vendor agreements for peace of mind
• Guided venue walkthroughs to visualize your space
• Creative styling, color palette & aesthetic direction
• Floor plan layouts and guest movement planning
• Scheduled check-in calls to keep everything moving forward
• A detailed, minute-by-minute wedding day itinerary
• Coordination of arrival times for all team members
• Directing the wedding rehearsal to ease your mind
• Full guidance for your ceremony procession
• Management of all reception transitions and special moments
• Beautiful setup and decor installation support
• Overseeing deliveries and vendor setup on the day
• 10 full hours of hands-on wedding day support
• A fully stocked wedding morning emergency kit
• Helpful breakdown and final departure check
Introductory Special: The first 5 couples to book this package save at $2,995.
Please note: If you need extra support, additional coordination starts at $50/hour.
🕊️ The Ivory Collection — Month-of Coordination
Starting at $1,750
Your hard work is finished—now let us handle the logistics. Starting about a month before your big day, Ivory & Meadow Weddings takes the reins to streamline your vision, sync with your vendors, and polish the schedule for a flawless celebration.
Includes:
• Month-of transition management
• Comprehensive final consultation
• Vendor contract and detail assessment
• Final vendor verification
• Arrival and departure logistics
• On-site venue walkthroughs
• Master wedding-day schedule
• Ceremony and reception flow management
• Wedding rehearsal direction
• Professional ceremony oversight
• Reception flow management
• Design and decor installation supervision
• Day-of vendor liaison
• Up to 10 hours of wedding day support
• Essential emergency kit access
• Main contact for family, bridal party, and staff
Introductory Offer: First 5 couples can book at $1,495. Extra coordination hours can be added starting at $50/hour.
✨ The Ever After Collection – Event Day Management
Starting at $1,200
Tailored for the organized couple who has selected every vendor but desires total presence on their wedding day. Ivory & Meadow Weddings arrives in the final weeks to curate your logistics, allowing you to immerse yourself in the joy while we shoulder the execution.
Includes:
• Initial strategy handover session
• Professional logistics & vendor review
• Optimized master timeline creation
• Comprehensive vendor registry
• Arrival & load-in auditing
• Fluid ceremony transition management
• Dynamic reception choreography
• Setup and installation oversight
• Bridal party & family direction
• Detailed decor & aesthetic placement
• Active itinerary management
• 8 hours of expert on-site coordination
• Curated bridal emergency resource kit
• Dedicated primary point of contact
Introductory Special: The first 5 bookings are available at $995.
Add-on: Rehearsal coordination available for $200.
À La Carte Services:
• Luxury Bridal Shower Planning — Starting at $450
• Guest List & RSVP Management — Starting at $175
• Extra Coordination Support — $50/hour
Common Questions & Answers
Which venues can you work at?
We love discovering new venues. I build strong relationships with venue teams so your vision fits beautifully and the day runs smoothly, wherever you say “I do.”
When is the best time to book you?
To give you the best experience, I recommend reaching out 6–12 months before your date. If you’re on a shorter timeline, I’ll always do my best to make it work.
Can we customize a package?
Which venues can you work at?
We love discovering new venues. I build strong relationships with venue teams so your vision fits beautifully and the day runs smoothly, wherever you say “I do.”
When is the best time to book you?
To give you the best experience, I recommend reaching out 6–12 months before your date. If you’re on a shorter timeline, reach out—there’s always a beautiful way to move forward.
Can we customize a package?
Absolutely. We can blend services or add à la carte options so your collection feels like it was made just for you.
Do you travel outside Fredericksburg?
Yes. Ivory & Meadow Weddings happily travels for weddings across Virginia and beyond. Travel fees may apply depending on distance and logistics.
How do we reserve our date?
Once you choose your collection, I’ll send a proposal and contract. Your date is officially reserved when the signed contract and retainer are received.